A working system, not a demo
I taught an AI to run the busywork of my business. It gets smarter every week.
The whole thing on one page: how it works, what it does, and why it is simpler to start than it looks. No app was built. No code. It sits on top of the tools I already use, and it fires three ways: I type a command, it runs on a timer, or I tap a tag on my desk.
~30
reusable “skills,” each a saved instruction the AI runs on command
1
meeting recorder feeds the entire system
3
ways any skill fires: I type it, a timer, a tap
The workflow, top to bottom
one command at end of day
Command · nightly
/shutdown
Reads the day’s meetings, writes them up, and kicks off the next three jobs on its own.
auto-runs three jobs
Reads
/email-sweep
Turns client email into filed commitments and facts. Never sends.
Writes
Structured client notes
Clean notes, plus a running list of who owes whom and what to worry about.
Drafts
/draft-queue
Drafts the emails and copy I owe, in the client’s voice. I approve.
The compounding asset
A “living brief” on every client, always current
Not the notes. This is the asset. Every meeting makes it a little sharper.
and that brief powers everything else
Before any call
on demand
- /briefOne-page prep in 30 seconds
- /askRecall anything, with sources
- /morning-pulseToday’s top 3
Every Friday
weekly · it compounds
- /weekly-reviewRolls the week into smarter knowledge
- /portfolio-rollupWhole business on one screen
- /content-harvestWeek’s stories to my marketer
It improves itself
weekly · hands-off
- /skill-reviewWatches my edits as corrections
- Rewrites its own instructionswith my sign-off
- Next week beats this weekand I barely touch it
Everything I actually do by hand
The entire manual workload
If it looks like a lot of machinery, here is the human side of it. This is all of it.
01Let the recorder runAutomatic once it is on.
02Label the odd emailTag important ones Capture. One habit.
03One command at day’s endType /shutdown. That is the big one.
04React to the draftsOne tap each on what it hands back.
✓ approveedit✗ skip
Same skill, three ways to pull the trigger
Way 1I type it/shutdownThe daily driver, when I am at the keyboard anyway.
Way 2 · the surprising oneIt runs on a timerMon 6:15 AM · in the cloudHappens whether or not I remember. My laptop can be closed.
Way 3I tap a tagtap → paper in ~2 minA physical habit that gets me off the screen.
Scheduled cloud routine
Every Monday at 6:15 AM, a cloud agent reads my vault, checks what actually got done last week, flags which clients went quiet, and texts me a one-screen briefing before I am awake.
NFC tag to printer
I tap a sticker on my desk and a one-page morning brief prints on paper two minutes later. Same skill (/morning-pulse), just a different trigger.
The full skill map, every job it can run
Daily processingthe core loop · 7
/shutdownMeetings to notes and who-owes-whom, nightly
/intakeProcess one meeting, on demand
/email-sweepInbox to filed intelligence, read-only
/capture-thoughtFile a stray fact under the right client
/morning-pulseToday’s calendar and top 3
/draft-queueDrafts what I owe, in the client’s voice
/draft-dispatchMy reaction finalizes each draft
Before a call & recall3
/briefOne-page pre-call prep
/askAsk anything about a client, cited
/route-deliverableTells me what to build next
New-client onboarding2
/workshop-intakeKickoff recording to full client brief
client-company-docsThe under-the-hood doc builder
Weekly, where it compounds5
/weekly-previewPlan the week and build agendas
/weekly-reviewCompound the week into knowledge
/portfolio-rollupWhole business, one screen
/foundation-applyRefresh one client’s brief now
/decision-recordCapture the why behind a call
Content & sales assets8
/content-harvestWeek’s real stories to the marketing coordinator
/stories-compileBuild a per-client proof bank
/review-deliverableGrade work against the client’s standards
/proposalsSales-call recording to branded deck
/draft-emailVoice-matched email drafts
/draft-sales-assetScripts, one-pagers, landing pages
/draft-strategic-povA position on a pending decision
/draft-website-copyHomepage, services, about, in brand voice
Keeping it honest: maintenance & self-improvement6
/reconcileCatch drift vs. the last 60 days
/health-checkMonthly system audit, report only
/basecamp-syncRoute tasks to the right project
/sources-bootstrapMap where a client’s files live
/client-agents-syncKeep a profile per active client
/skill-reviewRewrites the AI’s own instructions weekly
The same pattern runs a second system
Run the businessOperational
The client vault, everything above. Turns meetings into prepped calls, filed knowledge, and finished drafts.
~30 skillsthe daily and weekly client loop
living briefa compounding asset per client
Build the IPCompounding
A personal “second brain” that turns everything I read and think into reusable material for the book, content, and my productized offer.
/zettel-intakecaptures to permanent notes
/connectfinds links between ideas
/wiki-refreshnotes to synthesized articles
/draftcontent in my voice, from my notes
/idea-routesort a stray idea, schedule the finish
weekly content harvest: the only bridge between them, anonymized
Why this is different
Most people use AI like a vending machine: ask, answer, start over tomorrow. Here, every meeting makes the system permanently smarter.
After a few months the AI knows my clients well enough to prep me, draft for me, and warn me about things I had not noticed. A new hire would take a year to get there. And you do not build all of it. You build one skill, for your most annoying repetitive task, and add the next one when you catch yourself doing something twice.
Wes Gay · Words Make Money